Edinburgh University Archives document all aspects of the University’s life since its foundation in 1582. About the ArchivesThe University archives chart the development of thinking and research in subjects ranging from medicine to literature, geology to art, education to sports science, philosophy to international relations. These archives include the records of the University's governing bodies (the University Court and Senatus Academicus), faculties, schools, departments, and institutes. They also include institutions that have merged with the University, including Moray House College of Education, Edinburgh College of Art, Royal Dick Veterinary College, and New College. In addition to academic records, the archives contain records of Edinburgh University Students’ Association and of many clubs, societies, and other organizations associated with the University.The University archives document over 400 years of teaching, learning, administration and student life, and place the University both on the international stage and in a local context. How to Transfer University Records to the Archives for Long-term PreservationThe University’s guidance on creating and reviewing retention schedules includes advice for teams across the University on identifying records which should be considered for transfer to the University Archives. In addition, the University Archives accepts records from a range of faculty, staff, students, and collaborators involved in all aspects of University work and community engagement. See ‘What Types of Records Are There?’ below for some examples of the types of records accepted by the University Archives. In order to request a transfer of records – including digital files, URLs for web pages, and paper or other physical items – to the Edinburgh University Archives, please fill in the form below.Use this form:if you need to transfer new records, created in the past 12 months or to be created in the next 12+ monthsif you need to transfer legacy records, created more than 12 months ago in digital or paper/physical formatif you need to transfer additional records related to records previously transferred to the Archives Please note, you must be signed into your MyEd account (using your UUN) in order to fill in the form. The link below will take you to MS Forms where you can fill in and submit a request to transfer University records. University Record Transfer Request Form Need Help?Please complete the form to the best of your knowledge and submit. Someone from the Heritage Collections team will get back to you as soon as possible with more information and next steps, including follow-up with an Archivist. If you have further questions about the form or the process for transferring records to the Archives, please contact HeritageCollections@ed.ac.uk. Requests to transfer a large volume of records or complex records may extend decision and response times. This form initiates contact with Archivists who will assess whether records meet criteria set by collecting policies and whether the archives have space and capacity to provide adequate care and long-term preservation.Records already identified for archival transfer through retention scheduling will be prioritised over records which have not had retention or records management systematically applied. Need to enquire about donating non-University archives?If you would like to enquire about transferring or donating archives to the Edinburgh University Archives not directly created by the University or affiliate partner, please contact HeritageCollections@ed.ac.uk. What Kinds of Records Are There? Image Graduates in Chemistry, 1932 The Archival Selection Criteria document below provides a detailed description of the types of records accepted by the University Archives. This short list is far from exhaustive but gives a glimpse into the breadth of the archives.Minutes of Meetings of the University Court, Senatus Academic, and other committeesMinutes of FacultiesMatriculation and Graduation recordsStudent class listsUniversity Calendars and publicationsRecords of departments, centres, institutes, etc.Examination papersRecords of the Students Union and Sports UnionRecords of clubs and societiesPhotographs of staff, students, and campusRecords of the campus and built environment Document Archival Selection Criteria (May 2022) (652.76 KB / PDF) Finding What You WantNot all University archives are catalogued. Those archives which are can be located via the onlinearchives catalogueOther useful points of entry to the catalogue (selective):Records of the University of EdinburghCourtSenateUniversity SecretaryStudent AdministrationLibraryAcademic Administration (Faculties)Academic units (departments etc.) Image Library donations book University of Edinburgh CharterEdinburgh University Class List collectionRecords of the Royal (Dick) Veterinary CollegeRecords of the Roslin InstituteRecords of Edinburgh University Students AssociationRecords of the Associated SocietiesRecords of Edinburgh Women's Medical SocietyRecords of Edinburgh University Women's Athletic ClubRecords of Edinburgh University Indian AssociationRecords of Edinburgh University Musical SocietyRecords of Edinburgh University Rectorial AssociationQuatercentenary CollectionMedical Buildings Time Capsule This article was published on 2024-08-21
