Virtual / Remote Access

Making an Appointment

• Appointments should be made by emailing heritagecollections@ed.ac.uk.
• Appointments to access Lothian Health Services Archive should be made by emailing lhsa@ed.ac.uk.
• Appointments should be made as far in advance as possible. We require at least 1-week's notice, however in some circumstances we may need more, for example:
  • If archival documents require checking for personal data under the Data Protection Act 2018
  • If an item requires conservation assessment before it can be accessed
  • Further information can be found on our Protected Access webpage.
• Please let us know if you have any additional access requirements.

Registration

All users must complete the Heritage Collections Registration Form in advance of any appointment.

Click Here for Heritage Collections Registration Form

What equipment you need

You will need a PC or large tablet for the appointment, and a stable internet connection from the location at which you are attending (i.e. at home, in an office). We would advise that you check your microphone is working in advance of your appointment. A webcam is optional.

During your appointment

• Let the member of staff know if you are having any technical difficulties.
• Let the member of staff know when you are ready to move on i.e. turn a page or move to the next item.
• You are welcome to take screenshots of collections for personal research purposes, but please do not record the meeting. If you are taking screenshots, please adhere to our regulations regarding photography, including following copyright, permissions, and referencing instructions.
• If you would like professional quality images for publication, broadcast, or sharing purposes, please let the staff member know and they will provide you with a quote (some time after the meeting) for digitisation services. You can find out more on our Digitisation & Licensing webpages.