Roles and Responsibilities

 Edinburgh Diamond's Responsibilities

For all content Edinburgh Diamond will:

• Provide the service free of charge
• Issue permanent identifiers, namely ISSNs, ISBNs and DOIs through the Library's respective membership accounts with the British Library, Nielsen and Crossref
• Host the content on our open-source software platforms.  Open Journal System (OJS) for journals and Open Monograph Press (OMP) for books
• Provide technical support as needed, including migrations, upgrades, bug fixes and day-to-day maintenance
• Digitally preserve the content in-house, as well as through memberships with LOCKSS and CLOCKSS
• Provide appropriate industry-standard policies, including a publication ethics statement
• Provide advice and best practice guidelines on issues pertaining to academic publishing
• Consult with experts in the Library to offer copyright advice
• Submit books and journals to relevant indexing databases to increase visibility and discoverability. We also help prepare your book or journal to ensure it meets eligibility criteria for the various indexing databases
• Provide an annual report detailing article downloads, website traffic, journal- and article-level metrics, citations and other information. We will help you track ongoing performance and help you gain an understanding of the various metrics and how to measure success. Please note, the Library may make appropriate use of the statistical data.

Additionally, for journals Edinburgh Diamond will:

• Help brand your journal webpages with your chosen colours and logos
• Provide documentation and initial training on using OJS to manage your publishing workflow

Service User's Responsibilities

Service users will:

• List the University of Edinburgh as the publisher on all digital, printed and web matter
• Publish the content on the Edinburgh Diamond website
• Make the content fully Open Access under a Diamond Open Access model
• License content under a Creative Commons license of your choice
• Ensure authors retain copyright to their work
• Ensure published content does not infringe third-party copyright and that publishing practices comply with privacy legislation including GDPR
• Retain full editorial control of the content chosen for publication in the Journal. Please note, the Library reserves the right to investigate content that contradicts our Publication Ethics Statement or which may be deemed illegal, and to take said content down.
• Be responsible for managing publication workflow, including, where relevant:
  • submissions
  • peer review
  • copy-editing
  • typesetting
  • proofreading

• Follow Edinburgh Diamond's policies on a best-endeavours basis, including our:

  • publication ethics statement

  • accessibility guidance

• Include permanent identifiers in published content i.e. ISBN and University of Edinburgh as publisher in the copyright page of a book, DOIs on article PDFs
• Respond to communications from the Library in a timely fashion
• Give twelve months notice for leaving the service

Additionally, journal editors will:

• Publish content as per the journals publication schedule
• Inform Edinburgh Diamond of any journal management changes
• Have a management succession plan in place, particularly for journals where editorship changes frequently

Interested in publishing  with us?

Submit a Proposal